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Microsoft hopes to make meetings more efficient by letting Office 11 users create a centralized, online location to store information — attendance lists, agendas, documents, decisions, action items, etc. Attendees can access the Meeting Workspace beforehand to review meeting information, and during or after the meeting employees can use the workspace to publish results and track tasks.

It all begins when employees can send a meeting invitation in Outlook 2003, where they can choose to create a Meeting Workspace:

The employee chooses a few settings:

Then the invitation goes out. Each invitee receives a link to the Meeting Workspace, which can keep track of who has accepted the invitation.

Here are a couple screenshots of Meeting Workspaces:

I was responsible for deciding the Meeting Workspace templates. Meeting Workspaces consist of different elements, such as Attendees, Objectives, Agenda, etc. To save users the time and effort of manually adding each area to every meeting workspace, the user is presented with a number of Meeting Workspace templates (such as Quick Meeting, Blank Workspace, etc). It was my job to determine the Meeting Workspace templates, and how their layout.

I was also responsible for working with the Meeting Workspace themes, as well as the design of the web page that would allow users to create a Meeting Workspace.

More information about Meeting Workspaces can be found here.